Mid-Atlantic Photo Visions will take place in Manassas, Virginia, at the Hylton Performing Arts Center on November 2-3, 2024.
For over two decades, Mid-Atlantic Photo Visions has been an annual photographic event held in the Northern Virginia/Greater Metropolitan DC area featuring lectures, workshops, speakers, and an exhibit of some of the most competitive photography in the area. This is our first year in person since 2019, and we are looking forward to a wonderful event.
Mid-Atlantic Photo Visions draws approximately 800 attendees over the course of the event. Attendance should be higher than normal for 2024 due to it being our first year back as a live event and the targeted marketing strategies we will implement. Our participants come from all around the Mid-Atlantic region and beyond. The Hylton Performing Arts Center, located in the Washington DC Metro area, (www.HyltonPerformingArtsCenter.com) is an ideal location for our event.
Along with our two keynote speakers, Saturday and Sunday will be filled with a variety of lectures and hand-on classes. Stay tuned for the posting of our complete schedule of speakers and hands-on-workshops!
In addition to the traditional vendor option we have offered in the past in-person events of purchasing a table and being present at the event, we have added some additional options to accommodate a broader range of vendors and busy schedules. What we DO know, however, is that the event has been and will be VERY well attended, and so vendor exposure will be profitable.
All the details for purchasing a table and attending the event follow after this overview.
As an alternative to attending in person and purchasing a table, we are inviting you to participate remotely and have multiple options.
Option 1 is you would have your logo posted on our vendor’s page with a link to your website. The cost of this option is $250.
Option 2 is you provide a raffle item worth a minimum of $100 toward your product/service and pay a registration fee of $400. For this your company would be listed as a raffle provider on our website’s ticket purchase page and on our general vendor’s page with a link to your website. In addition, you would be provided with the email addresses of all participants who submitted their name for your raffle. We would select the winner of the raffle item, put you in touch with them, and provide all the email addresses of those who had entered the raffle. Historically most people opt to be entered into raffles (at no cost to them!), so you would be provided with a significant mailing list.
Option 3 is you sponsor our student exhibit, which would require underwriting our promised awards totalling $1400 distributed to 10 students $500 to first place, $100 to each of the other 9 winners). For that, the competition would be branded with your company’s name (e.g., “Your Company” Student Exhibit). In addition, you would receive extensive promotion in our mailings, signage and announcements at the event.
Option 4 is you sponsor our adult exhibit, which is given to a total of 16 winners split across our Photo Art and Nature categories. The total of all these prizes are $3400, and can be in the form of underwriting or providing goods and/or services commensurate with the value of each prize. More information available to those of you interested in participating this way.
Regardless of which option suits you best, please don’t hesitate to contact me (see below) for an in-person conversation. Read on for all the details about purchasing a table!
Sincerely,
Toni Robinson, Vendor Relationship Manager
Mid-Atlantic Photo Visions – vendor@midatlanticphotovisions.org
Purchasing a Table
MAPV will be held in Manassas, Virginia, at the Hylton Performing Arts Center on November 2-3, 2024. For over two decades, our annual photographic event has been held in the Northern Virginia/Greater Metropolitan DC area featuring lectures, workshops, speakers, and an exhibit of some of the most competitive photography in the area.
This is our first year in person since 2019, and we are looking forward to a wonderful event!
Mid-Atlantic Photo Visions Expo draws approximately 800 attendees over the course of the event. Attendance should be higher than normal for 2024 due to it being our first year back as a live event and the targeted marketing strategies we will implement. Our participants come from all around the Mid-Atlantic region and beyond. The Hylton Performing Arts Center, located in the Washington DC Metro area, is an ideal location for our expo.
Along with our Saturday evening keynote speaker, Saturday and Sunday will be filled with a variety of lectures and hands-on classes. As a vendor, you will have the opportunity to choose from four different price ranges of tables: $975, $775, $550, or $450. The layout of the vendor space in this venue is such that most tables have visibility from the entrance throughout the exhibit hall. There is vendor exhibitor space on the upper and lower levels of the Grand Foyer and in the newly expanded mezzanine/mid-level.
In addition to your exhibitor space, you will be listed, along with your logo, on the MAPV website. This information will provide a link to your company’s website.
You don’t want to miss the chance to participate in this event. If you have any questions or would like to request referrals, please contact us at vendor@midatlanticphotovisions.org.
Let’s Hear From You Soon
Be aware, the lower level of the Hylton Center (photo above) typically sells out quickly. If you want a vendor table on the lower level, you need to notify us of your intent as soon as possible, but no later than April 1st. As a courtesy to returning vendors, Mid-Atlantic Photo Visions will hold your previous year’s table location until April 1st, after which all tables will be available on a first-come, first-serve basis. A deposit by May 15th is required to officially secure your requested table(s) after which they will be returned to the general pool.
Full payment is due by August 1 if you want to be published in our marketing and promotional material and to avoid your tables being returned to the general pool. Please note we reserve the right to change table locations based on the overall needs of the Expo. September 15th is the last date to cancel your table to receive a 50% refund. After September 15th no refunds will be issued.
| Website Listing Your company name and logo (if provided) will be listed on the Vendors page of our website and will be linked to your company’s website. | Listing in Event Literature Your company name will be listed on posters and other promotional literature created for the Expo. (Must receive payment and your logo prior to August 1) | Vendor’s Choice Award Vendors receive a Special Award ribbon to give to one of the photographs juried into the main exhibition, which provides additional name exposure. |
Exhibitor Space and Location
Vendor exhibits will be located on the Main, Mid and Upper Levels of the Grand Foyer of the Hylton Center. The Hylton Performing Arts Center is located in Manassas, VA on the George Mason Campus at 10960 George Mason Circle, Manassas, VA 20110.
In addition to the previous table configuration, the remodeled facility has a new spacious glass walled lobby which is a primary traffic flow. Each vendor table is draped (72” x 30”) and provided with 2 chair(s). Your company may also elect not to have a table but use a comparable designated area of floor space (72” x 60”) for your own display.
Vendors with upstairs tables have first option to hang banners from the railing. If you are downstairs, please do not hang a banner on the upstairs railing until the vendor at that table has decided on whether or not to hang a banner. Otherwise, it is
first come, first serve.
Vendor Table Rates and Layout
| Description | No of Tables | Tables | Base Price | Early Bird Price |
| Grand Foyer Main Level | 21 | L1-L21 | $ 975.00 | $ 900.00 |
| Grand Foyer Mid Level Perimeter | 7 | M1-M7 | $ 975.00 | $ 900.00 |
| Grand Foyer Mid Level Central | 5 | M8-M12 | $ 775.00 | $ 700.00 |
| Grand Foyer Main Upper Level | 9 | U26-U34 | $ 550.00 | $ 500.00 |
| Grand Foyer Rear Upper Level | 6 | U35-U40 | $ 450.00 | $ 400.00 |
Mid-Atlantic Photo Visions reserves the right to make changes to the table layout and schedules at its discretion. Please note that tables will be ready for your setup as indicated below.
| Saturday November 2 | |
| Vendor Setup | 7:30 AM – 9:30 AM |
| Doors Open to General Public | 9:30 AM – 4:30 PM |
| Keynote Presentation | 4:30 PM – 6:30 PM |
| Sunday November 3 | |
| Vendor Setup | 7:30 AM – 9:30 AM |
| Doors Open to General Public | 9:30 AM – 4:30 PM |
| Tear-down: | 4:30 PM – 7:00 PM |
Important Dates to Remember
| April 1 | Deadline for all vendors to request table location. Returning vendors will have first option on their previous table locations and/or new locations. |
| May 15 | Deadline for Early Bird Registration and deposit (25%) due to get discounted table prices. For returning vendors, your held table(s) will go back into the general pool after this date if deposit not received. |
| August 1 | Deadline for final payment and logo submission to be included in event promotional materials. Confirmation of your participation and assigned exhibitor space will be provided via email. |
| September 15 | Deadline to cancel (receive 50% refund). No refund after this date. |
| October 1 | Deadline to secure group rates for accommodations. |
Accommodations
We have negotiated discounted group rates at a local hotel for vendors. Please ask our vendor manager for details.
Exhibitor/Vendor Rules
Loading
Load in/load out times will be strictly enforced. If you unload from the drop-off circle near the main doors, please move your vehicle(s) immediately after unloading.
The primary loading area is the loading dock. The dock is located at the back of the Center. Only small items are to be loaded in through the front doors.
Set Up
- Keep exits and aisles clear at all times. Tables are set in place to conform to fire code – DO NOT MOVE.
- Use only designated vendor storage areas.
- All power cords must be taped down. (See event staff for assistance.)
- Displays must be self-supporting. No tape, glue, mounting clay, etc. of any type may be used on walls, pillars or railings.
- Banners may be tied to the ironwork with soft twine only. Do not tie to wooden railings.
Parking
No parking in the circle in front of the building or in the loading dock. Park in the regular parking lot or as directed by event staff. Since construction may be underway during the expo, we will update you as information becomes available.
Miscellaneous
No weapons or helium balloons are allowed on the GMU campus. We are a non-smoking venue. Smoking is allowed only on the smoking terrace. No pets or other animals allowed except assistance animals.