Are you interested in being a vendor?
If your objective is to directly market your products and/or services to this growing demographic, Mid-Atlantic Photo Visions provides precisely what you need – opportunity, visibility and affordability.
You will have the option to sell goods and services from your exhibitor booth.
Did you know that Mid-Atlantic Photo Visions…
- Draws participants and vendors from across the country.
- Is coordinated by seven (7) Northern Virginia and Maryland photography societies and clubs, with a combined membership of more than 750.
- Showcases up to 400 high-caliber, juried photographs, displayed in a gallery-like setting
- Will showcase photos from a student competition effort
- Provides opportunities for photographers with all experience levels access to informative lectures and workshops
- Includes the chance to purchase fine art prints
- Vendors and photography exhibit are free and open to the public
- Offers a uniquely interactive two-day opportunity to reach the market you wish to target
MAPV will be held in Manassas, Virginia, at the Hylton Performing Arts Center on November 2-3, 2024. For over two decades, our annual photographic event has been held in the Northern Virginia/Greater Metropolitan DC area featuring lectures, workshops, speakers, and an exhibit of some of the most competitive photography in the area.
This is our first year in person since 2019, and we are looking forward to a wonderful event!
Mid-Atlantic Photo Visions Expo draws approximately 800 attendees over the course of the event. Attendance should be higher than normal for 2024 due to it being our first year back as a live event and the targeted marketing strategies we will implement. Our participants come from all around the Mid-Atlantic region and beyond. The Hylton Performing Arts Center, located in the Washington DC Metro area, is an ideal location for our expo.
Along with our Saturday evening keynote speaker, Saturday and Sunday will be filled with a variety of lectures and hands-on classes. As a vendor, you will have the opportunity to choose from four different price ranges of tables: $975, $775, $550, or $450. The layout of the vendor space in this venue is such that most tables have visibility from the entrance throughout the exhibit hall. There is vendor exhibitor space on the upper and lower levels of the Grand Foyer and in the newly expanded mezzanine/mid-level.
In addition to your exhibitor space, you will be listed, along with your logo, on the MAPV website. This information will provide a link to your company’s website.
You don’t want to miss the chance to participate in this event. If you have any questions or would like to request referrals, please contact us at vendor@midatlanticphotovisions.org.
Let’s Hear From You Soon
Be aware, the lower level of the Hylton Center (photo above) typically sells out quickly. If you want a vendor table on the lower level, you need to notify us of your intent as soon as possible, but no later than April 1st. As a courtesy to returning vendors, Mid-Atlantic Photo Visions will hold your previous year’s table location until April 1st, after which all tables will be available on a first-come, first-serve basis. A deposit by May 15th is required to officially secure your requested table(s) after which they will be returned to the general pool.
Full payment is due by August 1 if you want to be published in our marketing and promotional material and to avoid your tables being returned to the general pool. Please note we reserve the right to change table locations based on the overall needs of the Expo. September 15th is the last date to cancel your table to receive a 50% refund. After September 15th no refunds will be issued.
| Website Listing Your company name and logo (if provided) will be listed on the Vendors page of our website and will be linked to your company’s website. | Listing in Event Literature Your company name will be listed on posters and other promotional literature created for the Expo. (Must receive payment and your logo prior to August 1) | Vendor’s Choice Award Vendors receive a Special Award ribbon to give to one of the photographs juried into the main exhibition, which provides additional name exposure. |
Exhibitor Space and Location
Vendor exhibits will be located on the Main, Mid and Upper Levels of the Grand Foyer of the Hylton Center. The Hylton Performing Arts Center is located in Manassas, VA on the George Mason Campus at 10960 George Mason Circle, Manassas, VA 20110.
In addition to the previous table configuration, the remodeled facility has a new spacious glass walled lobby which is a primary traffic flow. Each vendor table is draped (72” x 30”) and provided with 2 chair(s). Your company may also elect not to have a table but use a comparable designated area of floor space (72” x 60”) for your own display.
Vendors with upstairs tables have first option to hang banners from the railing. If you are downstairs, please do not hang a banner on the upstairs railing until the vendor at that table has decided on whether or not to hang a banner. Otherwise, it is
first come, first serve.
Vendor Table Rates and Layout
| Description | No of Tables | Tables | Base Price | Early Bird Price |
| Grand Foyer Main Level | 21 | L1-L21 | $ 975.00 | $ 900.00 |
| Grand Foyer Mid Level Perimeter | 7 | M1-M7 | $ 975.00 | $ 900.00 |
| Grand Foyer Mid Level Central | 5 | M8-M12 | $ 775.00 | $ 700.00 |
| Grand Foyer Main Upper Level | 9 | U26-U34 | $ 550.00 | $ 500.00 |
| Grand Foyer Rear Upper Level | 6 | U35-U40 | $ 450.00 | $ 400.00 |
Mid-Atlantic Photo Visions reserves the right to make changes to the table layout and schedules at its discretion. Please note that tables will be ready for your setup as indicated below.
| Saturday November 2 | |
| Vendor Setup | 7:30 AM – 9:30 AM |
| Doors Open to General Public | 9:30 AM – 4:30 PM |
| Keynote Presentation | 4:30 PM – 6:30 PM |
| Sunday November 3 | |
| Vendor Setup | 7:30 AM – 9:30 AM |
| Doors Open to General Public | 9:30 AM – 4:30 PM |
| Tear-down: | 4:30 PM – 7:00 PM |
Important Dates to Remember
| April 1 | Deadline for all vendors to request table location. Returning vendors will have first option on their previous table locations and/or new locations. |
| May 15 | Deadline for Early Bird Registration and deposit (25%) due to get discounted table prices. For returning vendors, your held table(s) will go back into the general pool after this date if deposit not received. |
| August 1 | Deadline for final payment and logo submission to be included in event promotional materials. Confirmation of your participation and assigned exhibitor space will be provided via email. |
| September 15 | Deadline to cancel (receive 50% refund). No refund after this date. |
| October 1 | Deadline to secure group rates for accommodations. |
Accommodations
We have negotiated discounted group rates at a local hotel for vendors. Please ask our vendor manager for details.
Exhibitor/Vendor Rules
Loading
Load in/load out times will be strictly enforced. If you unload from the drop-off circle near the main doors, please move your vehicle(s) immediately after unloading.
The primary loading area is the loading dock. The dock is located at the back of the Center. Only small items are to be loaded in through the front doors.
Set Up
- Keep exits and aisles clear at all times. Tables are set in place to conform to fire code – DO NOT MOVE.
- Use only designated vendor storage areas.
- All power cords must be taped down. (See event staff for assistance.)
- Displays must be self-supporting. No tape, glue, mounting clay, etc. of any type may be used on walls, pillars or railings.
- Banners may be tied to the ironwork with soft twine only. Do not tie to wooden railings.
Parking
No parking in the circle in front of the building or in the loading dock. Park in the regular parking lot or as directed by event staff. Since construction may be underway during the expo, we will update you as information becomes available.
Miscellaneous
No weapons or helium balloons are allowed on the GMU campus. We are a non-smoking venue. Smoking is allowed only on the smoking terrace. No pets or other animals allowed except assistance animals.